Presenter Information

Presenter Registration

Attendees whose abstracts have been accepted for oral presentations, posters, workshops, symposia, work in progress, creative arts, innovative technology and roundtable discussions, are expected to pay to attend.

IN PERSON Presenter Guidance

Scroll further down the page for ONLINE presenter guidance.

Oral presentations

Oral presentations will be for 9 minutes, plus 4 minutes discussion (13 minutes in total). Here is some advice on how to prepare a clear oral presentation:

  • Start by determining for yourself what message(s) you want to deliver
  • Outline your presentation, limiting yourself to the information essential to deliver your take home message(s) and leave out unnecessary details
  • Use approximately 1 slide per minute, so preferably no more than 9 slides in total
  • Keep the amount of written text on your slides to a minimum, and make sure the text size is at least 20pt
  • Practice your timing to stay within 9 minutes – the moderator will cut you short if you are not finished in this time
  • Encourage interactivity with the audience in the 4 minutes discussion part, for example by preparing questions for input or issues you would like to discuss

There will be 5 to 6 oral presentations in each session that have been grouped together based on a common theme. The total session will last 90 minutes, with some time for group discussion at the end.

There will be two moderators in the room to introduce each presenter and ensure you keep to time, with signs to hold up showing 2 minutes remaining, 1 minute remaining and STOP. The moderator will be strict on time keeping.

Please click here to be reminded of the submission criteria.

Practical information

  • Each oral room will have a projector, screen, laptop & speakers
  • Screen size is 16:9 (widescreen)
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a Windows operated laptop.
  • All presenters are required to arrive 15 minutes before the start of the session to upload presentations.
Oral presentations Works in Progress

Oral presentations of Work in Progress are designed to enable those presenting their work to obtain feedback from the audience on their work so far. Participants are allowed to present preliminary results on ongoing research projects, i.e., projects which may not (yet) have completed results, analyses, or final conclusions..   Oral presentations of the Work in Progress type allow more time for discussion with the audience, e.g., about interpretation of preliminary results or data analysis.

The format will be a 7-minute presentation followed by 8 minutes discussion (15 minutes in total).  Presenters will be limited to 7 PowerPoint slides. 

Since your presentation time is limited, here is some advice on how to prepare a clear and effective presentation:

  • Make clear what feedback you would like from the audience at the start of the presentation. This will guide the discussion at the end of the presentation
  • Limit yourself to the information that is essential to allow the audience to think along and provide you with the feedback you are seeking, and leave out unnecessary details
  • Prepare no more than 7 minutes of material andpractice your timing – the moderator will cut you short if you are not finished in this time
  • Use approximately 1 slide per minute, and no more than 7 slides in total
  • Keep the amount of written text on your slides to a minimum, and make the text size is at least 20pt
  • Encourage interactivity during the discussion, by presenting clear questions or issues you would like feedback or input on

One Work in Progress presentation is included per oral session, meaning that there will be 5 standard and 1 Work in Progress presentation per session. Two moderators are present in the room to introduce each presenter and ensure you keep to time, with signs to hold up showing 2 minutes remaining, 1 minute remaining and STOP.  The moderator will be strict on time keeping. You will obtain confidential feedback from the session chair at the end of the session on your presentation skills.

Please click here to be reminded of the submission criteria.

Practical information

  • Each Work in Progress oral room will have a projector, screen, laptop & speakers.
  • Screen size is 16:9
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a PC laptop
  • All presenters are required to arrive 15 minutes before the start of the session to upload presentations
Poster presentations

Poster sessions are designed for focussed interaction between presenters and delegates.  All posters will be presented during one designated session.  While you are encouraged to view other posters during the session, we request that at least one author is present at your poster for the poster session, to interact with delegates visiting your poster. We invite posters to remain up for the majority of the conference so that delegates may have additional opportunity to read and interact with your work; during these times comments and questions may be attached to your poster boards so please check back at intervals.

 Poster Specifications

Size: A0 (841mm wide x 1189 mm high)
Orientation: Portrait
Suggested font sizes: Headers – 44pt | Body Text – 38 – 40 pt  |   Captions beneath figures – 18 – 24 pt |   References – 18 pt

Work in Progress posters should also include the following:

  • Include a heading above the title that says “WORKS IN PROGRESS”
  • The questions/issues you want feedback on from the audience

To support you in designing your poster we are hosting several drop-in zoom sessions where you can meet fellow poster presenters and share both challenges and tips in how best to exhibit your work for your audience. We will soon inform you about the timing of these sessions via e-mail.

Please click here to be reminded of the poster and work in progress submission criteria.

Workshops

Workshops must be interactive, experiential, educational sessions that actively engage participants in a topic related to communication in healthcare.  A workshop should involve the audience in active participation. The total session time is 90 minutes.

The amount of didactic presentation should be considerably limited.  Workshop participants should be expected to actively contribute and have the opportunity to practice ideas and skills.  Through conference workshops we are keen to promote experiential learning through application, practice, feedback and peer interaction.

Workshops may focus on research methods, teaching strategies, or other skill building.  Workshops should enable participants to apply the skills acquired in the workshop in their own institutional contexts.

Please click here to be reminded of the submission criteria.

Key information:

  • Each workshop room will have a projector, screen, laptop, speakers and 1 flipchart available for your use
  • Screen size is 16:9 (widescreen)
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a PC laptop
  • We recommend arriving 15 minutes before the start of your session to ensure the room layout is as you require
Symposia

Symposia are designed to capture a coherent set of 3-5 individual presentations that centre on one theme. An important feature of a symposium is that it places individual experiences or research results in a broader context and allows time for interaction between the presenters and discussion amongst the group. The total session time is 90 minutes.

Please click here to be reminded of the submission criteria.

Key information:

  • Each symposium will have a projector, screen, laptop and speakers
  • Screen size for slides is 16:9
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a PC laptop
  • We recommend arriving 15 minutes before the start of your session to upload your presentation

General advice

For Symposia Chairs:

Please liaise with your speakers in advance of the conference to confirm the timetable for allocating the 90 minutes (e.g. introduction, presentations, discussion among speakers, audience questions, summing up).  It can be helpful to run through the slides of all speakers in order, so that all participants can see how the presentations work together as a whole.  This can also enable you and the speakers to collate discussion points or consider what questions the audience may raise. 

After this discussion, please provide the speakers with an agreed summary plan for the symposium, showing the order and duration of each activity, signalling who is involved at each point.

On the day of the symposium, please support the speakers in uploading their presentations prior to the start time and agree a time signal (e.g. 2 minutes remaining, stop). 

Please check how each speaker would like to be introduced and confirm the agreed plan (e.g. length of each speaker’s presentation, participation in panel discussions/question and answer sessions).

It may sound obvious, but it’s important to finish promptly at the time stated on the conference schedule.  However, if participants wish to continue the discussion after this time, do please recommend the social space in the Sir Alex Ferguson Library (ground floor), which is adjacent to the Hamish Wood Building. 

This website gives some helpful tips on preparing a successful symposium: see the section on Prepare for the symposium – together.

For Symposia Speakers:

Please liaise with the Symposium Chair in advance of the conference as described above, and on the day ensure that you are familiar with the symposium timetable and how to operate the slides for your presentation. 

Thank you all for participating in this conference and we welcome any feedback after the event.

Innovative Technology

These sessions are designed to capture a variety of presentation formats using innovative technology to highlight some aspects of your work in communication in healthcare, be it in teaching, research, practice or policy.

Each presenter will be given 9 minutes to present their content using either technology to present a communication topic or highlighting a technology-based intervention, app or website as a means for communication in healthcare.  Each 9-minute presentation will be followed by a 4-minute discussion.

Given the relative brevity of the presentation time, please focus on the aspects of your work that motivated you to choose this particular category. There will be multiple presentations within the session to make up the 90 minutes. There will be a moderator in the room to introduce each presenter and ensure you keep to time, with signs to hold up showing 2 minutes remaining, 1 minute remaining and STOP.  The moderator will be strict on time-keeping.

Please click here to be reminded of the submission criteria.

Key information:

  • The Innovative Technology room will have a projector, screen, laptop & speakers.
  • Screen size is 16:9
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a PC laptop.
  • All presenters are required to arrive 15 minutes before the start of the session to upload presentations.
Creative Arts

Creative Arts events are playful and artistic methods of exploring conference topics in a more inventive way.  Communication is a subject that is particularly suitable for creative expression and exploration because it provides the opportunity to see something a little differently – a new and perhaps provocative or idiosyncratic approach to healthcare communication. For example, brief theatre pieces, innovative exercises, poetry and/or narrative.

The length of each Creative Arts presentation will be 30 minutes.

Please click here to be reminded of the submission criteria.

Roundtable discussions

Roundtable Discussions are gatherings of individuals with similar interests and needs for sharing ideas and/or resources or to initiate or continue collaborative work.  Roundtable Discussions provide opportunities for open discussion and creativity in an informal setting. The overriding goal of this type of session is participation and information exchange by the participants. Roundtable Discussions will run for 60 minutes.

Please click here to be reminded of the submission criteria.

Suggested structure for Roundtables and guidance for facilitators:

  1. Brief facilitator self-introduction and welcoming of the group.
  2. Explanation of facilitator’s role and process.
  3. General expectations/objectives of roundtable (including schedule, timing, and ground rules)
  4. Topic introduction (include the central question/issue; your findings or perspective; your conclusions based on these findings; implications for policy, practice, and research)
  5. Participant introduction and invitation of questions for discussion.
  6. Facilitate discussion based on participant questions
  7. Reach consensus and summarize roundtable objectives and ground rules.

The following suggestions are intended to help the facilitators achieve active engagement from roundtable participants:

  • Encourage participants to contribute responses to the questions posed.
  • Stay on point/issue/target with the group as much as possible.
  • Recognize your view is least important to the group (Avoid answering your own questions).
  • Stay active, attentive, standing, engaged.
  • Maintain a positive, supportive attitude to encourage a range of contributions/viewpoints.
  • React to participant comments with patience and non-evaluative demeanour.
  • Paraphrase back for clarification of participants’ comments as needed.
  • Demonstrate you know something (but not too much) about the area under discussion.
  • Recognize all who want to speak and allow for their contribution.
  • Maintain a posture of openness, interest, and interaction.
  • Thank people for their contributions to the discussion.
  • Move the discussion to the next point when interest wanes, overkill is evident, or to ensure all questions/topics are covered.
  • Do not allow any one participant to monopolize the roundtable.
  • Have a designated scribe and facilitator assistant available at the roundtable. The scribe should obtain feedback of member sentiment.

Key information:

  • Each Roundtable discussion room will have a projector, screen, laptop, microphone and speakers for your use
  • Screen size is 16:9
  • Please ensure you bring your presentation on a USB stick that is compatible for use on a PC laptop
  • We recommend arriving 15 minutes before the start of your session to ensure the room layout is as you require
Networking sessions

Programmed networking sessions will be 60 minutes.

Programmed networking sessions are designed to bring together individuals with similar interests and needs for sharing ideas and/or resources or to initiate or continue collaborative work.  Networking sessions provide opportunities for open discussion and creativity in a more informal and less structured setting.

An EACH network can offer increased:

  • Expertise, support and creativity
  • Access to shared resources
  • Kudos and reputation
  • Productivity – achieve more than you could on alone
  • Influence and visibility to others

An EACH network can offer decreased:

  • Sense of isolation and working alone
  • ‘Reinventing the wheel’
  • Constraints of one single organisation
  • Burden of workload

Please click here for the key steps for building a network.

ONLINE Presenter Guidance

Orals & Works in Progress presentations

There will be 5 to 6 oral presentations in each session that have been grouped together based on a common theme and/or geographical location of the online presenter. The total session will last 90 minutes, with some time for group discussion at the end.

Oral and WIP presentations will run as an interactive Zoom meeting. These sessions will consist of pre-recorded presentations, with live moderated Q&A. Questions can be submitted throughout the session via the written chat or asked verbally after raising your hand. Questions will be verbally answered by the presenters. There will be time for questions between each presentation.  All Oral and WIP sessions will be recorded and available for participants to watch back during the conference and up to 2 weeks after the conference closes.

Presentations will be for 9 minutes (pre-recorded), plus 4 minutes (live) discussion (13 minutes in total).

Oral presenters must upload their pre-recorded presentation by Monday 1 August to this Dropbox (the folder should be labelled Oral & WIP Session presentations).

Practical instructions

Please prepare your presentation in line with the following technical criteria:

  • Slides in 16:9 format (1920 x 1080)
  • Recording in .mp4 format (.mkv and .mov are also acceptable)
  • No longer than 9 minutes (you will need to re-record if you exceed the time limit)
  • Presentation accompanied by video narration. The presentation should feature both your slides and a video of yourself speaking.  We recommend using Microsoft PowerPoint to achieve this.  Alternatively, you can pre-record your presentation using a free Zoom account if you prefer.
  • Once completed, please save your recording with the following file name: Presentation Code Surname (Abstract ID)

Presentations will be checked for sound and picture quality but we will not edit your submission.  If there is unnecessary footage at the beginning/end, the quality does not meet our requirements, or the time limit is exceeded, you may be asked to re-record.

Pre-recording your presentation will reduce internet connection disruptions during the conference. Please note that all oral presenters are still required to attend the live session to respond to questions and take part in the live discussion.

Please click here to be reminded of the submission criteria.

Here is some advice on how to prepare a clear oral presentation:

  • Start by determining for yourself what message(s) you want to deliver.
  • Outline your presentation, limiting yourself to the information essential to deliver your take home message(s) and leave out unnecessary details
  • Use approximately 1 slide per minute, so preferably no more than 9 slides in total
  • Keep the amount of written text on your slides to a minimum, and make sure the text size is at least 20pt
  • Practice your timing to stay within 9 minutes
  • Encourage interactivity with the audience in the 4 minutes discussion part, for example by preparing questions for input or issues you would like to discuss
Poster presentations

ePosters are designed for focussed interaction between presenters and participants. The ePoster exhibition will be available for all participants to browse at leisure and to download. Participants can ask any questions directly to presenters via the platform chat function.

All eposters will be presented as viewable PDF files via the online platform.

ePosters must be submitted by Monday 1 August to this Dropbox (the folder should be labelled Poster presentations).

Practical instructions

Please prepare your poster in line with the following criteria:

Poster

  • Please upload two files with the same name: 1 x PDF file and 1 x PNG file
  • We strongly recommend creating your poster in landscape
  • Size – poster text must be clearly legible onscreen when converted to PDF/PNG

Once completed, please save your recording with the following file name: Poster ID Surname (Abstract ID)

Please note, presentations will be checked for picture quality but we will not edit your submission.  If the quality does not meet our requirements, you may be asked to re-submit your poster.

Creating a readable and inviting poster can be challenging. We recommend the following resources to help you in the creative process:

To support you in designing your poster we are hosting several drop-in zoom sessions where you can meet fellow poster presenters and share both challenges and tips in how best to exhibit your work for your audience.

Work in Progress eposters should include the following:

  • Include a heading above the title that says “WORKS IN PROGRESS”
  • The questions/issues you want feedback on from the audience

Please click here to be reminded of the poster submission criteria.

Symposia

Symposia will run as an interactive Zoom meeting. These sessions will consist of pre-recorded presentations, with live moderated Q&A discussion. Questions can be submitted throughout the session via the written chat or asked verbally after raising your hand. Questions will be verbally answered by the presenters. There will be time for questions between each presentation.  All Symposia sessions will be recorded and available for participants to watch back during the conference and up to 2 weeks after the conference closes.

The total session time for online symposia will be 60 minutes.

Symposia are designed to capture a coherent set of 3-5 individual presentations that centre on one theme.  An important asset of a symposium is that it places individual experiences or research results in a broader context and allows time for interaction between the presenters and discussion amongst the group.

Please click here to be reminded of the submission criteria.

Technical instructions

Symposia presenters must upload their pre-recorded presentation by Monday 1 August to this Dropbox (the folder should be labelled Symposia presentations).

Please prepare your presentations in line with the following criteria:

  • Slides in 16:9 format (1920 x 1080)
  • Recording in .mp4 format (.mkv and .mov are also acceptable)
  • Presentation accompanied by video narration.  The presentation should feature both your slides and a video of yourself speaking.  We recommend using Microsoft PowerPoint to achieve this.  Alternatively, you can pre-record your presentation using a free Zoom account if you prefer.

Once completed, please save your recording with the following file name: Presentation Code Surname (Abstract ID).

Presentations will be checked for sound and picture quality but we will not edit your submission.  If there is unnecessary footage at the beginning/end or the quality does not meet our requirements you may be asked to re-record.

Pre-recording your presentations will reduce internet connection disruptions during the conference.  Please note that all symposia presenters are still required to attend the live session to respond to questions and take part in the live discussion.

General advice on preparing your symposium

For Symposia Chairs:

Please liaise with your speakers in advance of the conference to confirm the timetable for allocating the 60 minutes (e.g. introduction, presentations, discussion among speakers, audience questions, summing up).  It can be helpful to run through the slides of all speakers in order, so that all participants can see how the presentations work together as a whole.  This can also enable you and the speakers to collate discussion points or consider what questions the audience may raise. 

After this discussion, please provide the speakers with an agreed summary plan for the symposium, showing the order and duration of each activity, signalling who is involved at each point.

Please check how each speaker would like to be introduced and confirm the agreed plan (e.g. length of each speaker’s presentation, participation in panel discussions/question and answer sessions). Please agree a time signal, could be via private message on Zoom (e.g. 2 minutes remaining, stop). 

This website gives some helpful tips on preparing a successful symposium: see the section on Prepare for the symposium – together.

For Symposia Speakers:

Please liaise with the Symposium Chair in advance of the conference as described above, and on the day ensure that you are familiar with the symposium timetable and how to operate the slides for your presentation. 

Thank you all for participating in this conference and we welcome any feedback after the event.

Workshops

Using online Zoom conferencing technology, session presenters will be able to engage session attendees through screen sharing PowerPoint slides, videos and other materials. Interactive features such as breakout rooms, polling and chat functions will also be available, with full technical support throughout your session. Due to the personal and interactive nature of these sessions, they will not be recorded for playback.

Workshops must be interactive, experiential, educational sessions that actively engage participants in a topic related to communication in healthcare. A workshop should involve the audience in active participation. The total session time is 60 minutes.

Workshop presenters will be required to submit a workshop plan. You will be contacted about this in due course.

The amount of didactic presentation should be considerably limited. Workshop participants should be expected to actively contribute and have the opportunity to practice ideas and skills. Through conference workshops we are keen to promote experiential learning through application, practice, feedback and peer interaction.

Workshops may focus on research methods, teaching strategies, or other skill building.  Workshops should enable participants to apply the skills acquired in the workshop in their own institutional contexts.

Please click here to be reminded of the submission criteria.